Metafox Documents is a robust and scalable document management and collaboration platform designed for seamless organization and management of your folders and documents. Upload, organize, and share documents effortlessly while integrating with Groups and Pages for enhanced collaboration. With role-based permissions, real-time interaction, and cross-device accessibility, it offers a streamlined way to manage files within personal and shared spaces. Metafox Documents ensures secure, efficient, and structured document management for teams, communities, or individuals.
FOR USERS:
- Upload and organize documents using structured folders and nested subfolders for efficient content management—whether in MyDrive, or within a specific Group or Page.
- Assign categories and tags to documents to enable streamlined classification, filtering, and quick retrieval.
- Leverage social features by sharing documents across the MetaFox platform, with built-in support for likes and comments to foster collaboration and engagement.
FOR ADMINISTRATORS
- Manage and assign user permissions for creating documents and folders, approving submissions, liking, and saving documents.
- The system supports up to 5 levels of nested subfolders. Administrators can define the maximum number of direct subfolders allowed under each parent folder to maintain a well-structured organization.
- Create and manage document categories to ensure consistent classification across the platform.
- Manage all documents created by users across the site, with full administrative access and control.
Key Features:
- Seamless Integration: Directly share and collaborate on documents within Groups and Pages.
- Advanced Search & Filtering: Quickly locate documents using tags, categories, author, and custom sorting.
- Role-Based Permissions: Control who can view, edit, and manage documents.
- Real-Time Collaboration: Like, comment, and share files with members instantly.
- MyDrive & Shared Spaces: Personal storage plus dedicated drive space for Groups and Pages.
- Privacy & Access Control: Define who can access documents (public, private, community, or friends).
- Approval Workflow: Enable document approvals before sharing within Groups and Pages.
- Cross-Device Access: Manage and access files from both mobile and desktop devices.
User Features
1. Folder Management
- Users can create folders and subfolders to organize documents.
- The number of subfolders allowed within each folder is limited and defined by administrators in the AdminCP.
2. Document Management
- Upload documents to:
- A specific folder or subfolder in MyDrive or the root folder of MyDrive
- A specific Group or Page
- Edit or delete documents (if the user has permission).
- Browse and access documents that the user has permission to view.
3. Navigation & Views
- Quick access to categorized document views:
- All Documents – View all accessible documents.
- My Documents – View documents uploaded by the user.
- Friends’ Documents – View documents shared by friends.
- Pending Documents – View documents awaiting approval.
- MyDrive view displays all personal folders and uploaded documents.
4. Document Review
- Preview documents directly on the platform (PDF format supported).
- Download documents directly from the platform.
5. Search & Filter: Search for documents by: Author, Categories and other available filters…
6. Social & Engagement Features
- Like, comment on, share, and report documents to engage or flag content.
- Highlight documents through sponsorship or featuring options.
7. Download Support
- Users can download documents for offline access, if permitted.
Admin Features
1. Category Management
- Create, edit, and delete document categories.
- Reorder categories using drag-and-drop functionality.
2. Permission Management
- Assign permissions based on user roles, including the ability to:
- Create folders
- Upload documents
- Browse and view documents
- Approve documents
- Share, comment on, and report documents
3. Settings
- Set a default category for newly created documents.
- Define the maximum allowed upload file size.
- Specify the maximum number of direct subfolders allowed under each parent folder.
4. Document Management
- View and manage all documents uploaded across the platform.
- Search documents by title, author, status, and other criteria.
- Delete documents when necessary.
- Mark documents as sponsored or featured to highlight them.
- Review and approve documents submitted by users.
Notes
Almost all app features support the MetaFox mobile apps. Please contact us or phpFox to rebuild your mobile apps to enable Documents.
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Version 5.0.0
1. Released Date: April 17, 2025
2. Core Compatibility: 5.1.17 - 5.1.18
